February 6, 2025 – Council Minutes

CALL TO ORDER: Mayor Richard Datwyler called the meeting to order.

The Pledge of Allegiance was given by Becky Harrison and the prayer by Reed Stone.

ROLL CALL ATTENDANCE:

Councilman Mike Wilder                         Present

Councilwoman Becky Harrison               Present

Councilman Alex Espinosa                     Present

Councilman Timothy Howe                     Present

Councilman Reed Stone                         Present

Councilwoman Tonya Hillman                  Absent

ALSO PRESENT-

City Attorney, Sam Angell

Director Of Public Works, Mitch Bradley

Chief Allen Fullmer

Public comment –

David Swager asked to amend the agenda to include the financials.

Councilman Harrison made the motion to Amend the Agenda to review the November Financial Statements, seconded by Councilman Espinosa.

 The mayor called for a voice poll: all in favor none opposed.

 MOTION GRANTED

ACTION ITEM: ANYTIME FITNESS – WELLNESS PROGRAM

Mayor Datwyler stated this was approved at the last meeting. We just need to have a full head count from staff and which program. The funding will come from the Blue Cross Mayor Walk Grant.

NO MOTION NEEDED

DISCUSSION ITEM: Financial Statement

Dave Swager reviewed the November Financial Statement for the Council.

ACTION ITEM: Review and Award Bids for new grandstand cover and bleachers

Mitch Bradley stated the original bid was for $1.3million, after crunching numbers they got it down to under a million. At the last council meeting it came in as $1,040,000.00. The council Tabled the bid and asked for Mr. Bradley to have it reassessed. The new total is $956,500. There isn’t anything more to cut without losing the roof. Total savings of $83,500. Time will still be an issue, but Mr. Bradley would like to approve the adjusted bid to get started.

Blake Jolley from Connect Engineering was present to explain the design and cost of each. Mr. Jolley agreed to take out the cement wall and railing in exchange for a lumber-built wall for more give as requested by Mr. Bradley. Mr. Jolley is concerned about the tariff on steel. If it is rebid, the savings will be lost from the current bid.

May 18^th is still the goal for completion.

 Councilman Howe made the motion to Approve the bid for Quality Steel Incorporated for the sum of $956,500, seconded by Councilman Stone,

roll call vote:

Councilman Mike Wilder –           Yes                    

Councilwoman Becky Harrison – Yes            

Councilman Alex Espinosa –       Yes                  

Councilman Timothy Howe –       Yes                      

Councilman Reed Stone –           Yes

Motion Granted

ACTION ITEM: Enter M.O.U between Rockwell, County and City for 3^rd West Road

Mitch Bradley explained Field Stone Meadows belongs to Rockwell. The city road stops on the north side of the Burges Canal. The county road is on the south side. They originally designed 2 turn lanes into the subdivision but one of them won’t be feasible since it is close to the bridge. By law Rockwell and the county are only required to finish their side of the road. Mr. Bradley is asking Rockwell Homes to use the savings on material they will have from the change in design to construct an additional 11 feet of asphalt on the opposite side of the road. The city and county will reimburse Rockwell Homes for 30% through in-kind work and cash. $88,553.00 would be the total for the city and county to come up with. The city and the county will each pay $44,276.50. Mitch will bring this plan to the next scheduled meeting with the county. If it changes after the county meeting, he will bring it back to the council. Mitch will use the Road and Bridge fees to cover the city’s portions.

 Councilman Stone made the motion to Approve Memorandum of Understanding between Rockwell Homes, the County and the City with the condition the amount is at or below $44,276.50, seconded by Councilman Wilder,

roll call vote:

Councilman Mike Wilder –            Yes                    

Councilwoman Becky Harrison –  Yes            

Councilman Alex Espinosa –        Yes                  

Councilman Timothy Howe –        Yes                      

Councilman Reed Stone –            Yes   

MOTION GRANTED

ACTION ITEM: City Attorney Retainer Agreement for 2025

Mayor explained there was an agreement to reevaluate the contract once Sam had a year or two to assess the work load as the City Attorney.

Sam Angell explained it took a year to get through the back log for misdemeanors and prosecution with the police dept. It is all electronic now so there is quicker and more efficient tracking being done. The 2^nd year, arrests have gone up and the charges have doubled from previous years.

Mr. Angell is requesting the current agreement for misdemeanors and prosecution be increased $500.00 a month. His firm has tracked the hours spend on criminal prosecution for the year 2024. They are running at a loss of $9500.00 currently. Mr. Angell is confident there are still some improvements for efficiency to be made so he is requesting an amendment to the Agreement to split the cost he incurs an extra $6000.00 a year.

Chief Fullmer added the police dept has really benefited from Mr. Angell’s assistance and believes the request is fair.

Councilwoman Harrison made the motion to Amend the City Attorney Retainer Agreement for 2025 at the amount of $6500 a month, seconded by Councilman Stone,

Mayor called for roll call vote:

Councilman Mike Wilder –          Yes                    

Councilwoman Becky Harrison – Yes            

Councilman Alex Espinosa –       Yes                  

Councilman Timothy Howe –       Yes                      

Councilman Reed Stone –           Yes    

MOTION GRANTED                   

ACTION ITEM: Approval of Minutes for January 23, 2025

Councilman Wilder made the motion to Approve Minutes for January 23, 2025,                                                        seconded by Councilwoman Harrison.

The mayor called for a voice poll: all in favor none opposed.

MOTION GRANTED

ACTION ITEM: Review and Approval of Bills

Councilman Wilder made the motion to Approve Accounts Payable, seconded by Councilwoman Harrison,                                         

roll call vote:

Councilman Mike Wilder –           Yes                    

Councilwoman Becky Harrison – Yes            

Councilman Alex Espinosa –       Yes                  

Councilman Timothy Howe –       Yes                      

Councilman Reed Stone –           Yes

 MOTION GRANTED

Action Item- Adjournment

Councilwoman Harrison motioned to Adjourn, seconded by Councilman Howe, motion carried. All in favor say aye.

MOTION GRANTED

APPROVED__________________________________

                       Richard Datwyler, Mayor

Attest__________________________

            Kiesha Keller, City Clerk

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